Do you want to create a professional business email address for free?
In this article, I will show you step-by-step how to create a professional business email address for free.
Creating a professional email address is an essential step for any business owner or entrepreneur.
It is not only important for your brand image but also helps you to establish a more professional and trustworthy relationship with your customers, clients, and partners.
However, creating a business email address can be expensive, especially if you’re just starting out and that is why this article will guide you on how to create your business email for free.
What is a business email address?
A professional business email address is an email address that uses a domain name associated with a business or organization, rather than a generic email services provider such as Gmail or Yahoo.
For example, if the domain name of a business is “example.com,” a typical business email address might be “[email protected].”
It is more difficult for consumers and other businesses to believe that these generic email addresses (for [email protected]) from Gmail and the like are being used by respectable firms/organizations because anybody can one.
Importance of a professional email address for businesses
Having a professional email address for your business is essential for several reasons. Here are some of the key benefits of using a professional email address:
1. Establishes credibility: Using a professional email address with your company’s domain name gives your business a more professional and credible image. It shows that you take your business seriously and are committed to building a strong brand.
2. Improves communication: A professional email address makes it easier for clients, customers, and partners to contact you. It ensures that all business-related communications are coming from a trusted source, and it can help prevent your emails from being marked as spam or phishing.
3. Protects your brand: Using a professional email address with your domain name helps protect your brand by ensuring that all emails sent from your company are recognized as legitimate. This can help prevent fraud and phishing attempts that may use your company’s name to trick people into providing sensitive information.
4. Builds brand recognition: By using a professional email address with your domain name, you are promoting your brand with every email you send. It makes it easier for clients and customers to remember your brand and helps build brand recognition over time.
5. Increases professionalism: A professional email address shows that you are serious about your business and are willing to invest in the tools and resources needed to make it successful. It demonstrates a level of professionalism that can help you stand out from your competitors and build trust with your customers.
What Do You Need to Create a Professional Business Email Address for Free?
To create a professional business email address, you will need the following:
- A domain name: This is the address that people will use to access your website and email. You can purchase a domain name from a domain registrar or through your web hosting provider.
- Web hosting: This is the service that provides storage space and access to your website and email. You can choose from a variety of web hosting providers, depending on your needs and budget.
- An email client: This is the software you use to access your email. There are many email clients available, including Microsoft Outlook, Gmail, Apple Mail, and others. But I will be showing you how to setup and use the webmail provided by your web hosting provider.
Once you have these four components, you can begin setting up your business email address.
Steps to follow to create your professional business email address
Here are the basic steps to follow:
Step 1: Choose a Web Hosting Provider
The first step in creating a free business email address using your domain name and web hosting is to choose a web hosting provider that offers email hosting services for free. Some popular web hosting providers that offer email hosting include Hostinger, Inmotion Hosting, and Smartweb Nigeria.
Step 2: Setup your Domain Name (Business Address)
The next step is to register a domain name that you want to use for your business email address. You can register a domain name through your web hosting provider or through a domain name registrar such as GoDaddy or Namecheap
Quick tips on choosing the perfect domain name for your business email address.
- Always choose a .com domain name.
- Keep your domain name short, easy to remember, and pronounce.
- Do not use numbers or hyphens in your domain name
- Use keywords and business locations in your domain name to make it unique. For example, if johndoe.com is not available, then look for something like johndoenewyork.com
Step 3: Create your first business email address from hostinger’s hPanel
It is time to create your first business email address from hostinger’s hpanel.
After getting a web hosting plan and your free domain, you will be redirected to the hPanel that looks like the image below.
Click on “Emails” then click on “Manage” to proceed to the next screen.
On the next screen, click on the first box that says “Email Accounts”.
You will be redirected to a page where you see a button that says “Create new email account”. Click on the button to proceed.
On the next screen, you will be asked to fill in the name of your email address and set up a password. Try to use a password you can remember and do not make it too simple. After that click on “Create new account”
Once you have successfully created the email account. you will be directed to a page. Here you can choose to access your webmail or download the Desktop App, Android, or IOS App. Hostinger webmail is powered by TITAN which has a beautiful interface.
And that is it! simple right? yes, no hard feelings, you can start sending and receiving emails. One good feature of the TITAN email client is that you can see who opened your email.
Create your first business email address from the regular cPanel
-> Go to your cPanel and click on Email Accounts.
Click on the button “+ Create” to create an email account for your business.
Upon clicking the button you will be redirected to a page where you fill in the name for the email account, set up the password and then finally click on the create button.
After creating the email account, you will need to set up an email client for your email account. To do that, simply click on “check email” to proceed.
On the new screen, click on the “open” button. you can also check the box to always open directly when you log in to your webmail.
Next, you will be taken to your webmail inbox where you can send and receive emails.
Business Email FAQs
Can I use a free domain name for my business email address?
While it’s possible to use a free domain name for your business email address, it’s generally recommended to use a domain name that you own and control. This helps establish credibility and protect your brand.
Do I need technical knowledge to set up a business email address?
While setting up a business email address may require some technical knowledge, many web hosting providers offer user-friendly interfaces and step-by-step instructions to guide you through the process. Additionally, there are many online resources available to help you troubleshoot any issues.
What are the benefits of using a business email address?
Using a business email address can provide a number of benefits, including improved email deliverability, better communication with clients and customers, increased brand recognition, and reduced risk of fraud and phishing.
Can I customize my business email address?
Yes, most web hosting providers allow you to customize your business email address with your domain name. This can help establish a professional online presence and make it easier for clients and customers to recognize your brand.
Are there any downsides to using a free business email address?
While using a free business email address can be a cost-effective option, it may not offer all the features and support of paid email hosting providers like Gsuite and Zoho. Additionally, it may require some technical knowledge to set up and troubleshoot any issues.
Can I create a free business email address without making a website?
Yes, it is possible to create a free business email address without making a website but you first have to pay for a web hosting plan and domain name.
To wrap up
Having a professional business email address is important for maintaining a professional image, building credibility with clients, and establishing a consistent brand identity. It also helps to keep personal and business communication separate, which can be particularly important for businesses that handle sensitive information.
In addition, a business email address often includes additional features and functionality, such as shared inboxes, group email addresses, and custom email signatures. These tools can help businesses manage their communication more efficiently and effectively and can contribute to a more professional image overall.
I hope this article helped you to learn how to create a professional business email for free using both interfaces.
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